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Sisters & Brothers,
CMBC has asked the union to forward the information below to our members.
** Attn Supervisors/Managers: Please pass this email along to your employees. It is also posted on the CMBC Employee Information Portal. Thank you. **
Good morning,
Thanks to the recovery efforts of BTS, functionality of payroll-related systems, including PeopleSoft, DOMS, Trapeze Ops, and MyTime, has been restored. A reminder that not all employees have authorization at this time to log into and enter data into PeopleSoft, DOMS, or Trapeze Ops.
Over the past week, many designated individuals across the organization provided updates to work schedules in the payroll systems in order to ensure accurate payroll reconciliations could take place. Thank you to all involved.
In order to correct any pay discrepancies resulting from pay advances issued during the payroll system disruption, Human Resources has begun reconciling pay. Reconciliation payments are happening one pay period at a time, so employees can understand how each pay has been reconciled. For example, Pay Period 25 has already been reconciled. See the next section for more details.
NOTE: In reconciling each pay period, all formal deductions for LTD/IC, pension, taxes (CPP, EI and income taxes), union dues, garnishments, etc., were reconciled.
If I was underpaid, when can I expect payment?
For Pay Period 25 (PP25), November 16 to 29, where the pay advance was processed on December 4: employees who were underpaid will have received any payments on December 31 or January 4.
For Pay Period 26 (PP26), November 30 to December 13, where a pay advance was processed on December 18, and for any employees who received additional pay advances of $500 either on December 30 or January 2: employees will receive any payments on January 5 or 6.
For Pay Period 27 (PP27), December 14 to 27, where a pay advance was processed on December 31: employees will receive any payments on a date to be determined. We will provide further details as soon as possible.
How do reconciliations work?
If you were underpaid for any pay period, you will receive a direct deposit for each amount owed as the reconciliations are processed.
If you were overpaid for any pay period, any overpayment will be recovered in future reconciliations. Further information will be provided regarding the process for reconciling overpayments.
The examples below illustrate how the reconciliations will be processed.
Example 1: Employee did not take the extra pay advance
1. PP25: Pay advance December 4 was $1,200, but actual net pay after reconciliation is $1,300.
2. PP26: Pay advance December 18 was $1,200, but actual net pay after reconciliation is $1,450.
3. Employee did not take the extra $500 pay advance.
4. PP27: Pay advance December 31 was $1,200, but actual net pay after reconciliation is $1,500.
Employee will receive:
1. PP25: $100 = $1,300 net pay - $1,200 advance
2. PP26: $250 = $1,450 net pay - $1,200 advance
3. PP27: $300 = $1,500 net pay - $1,200 advance
Example 2: Employee took the extra pay advance
1. PP25: Pay advance December 4 was $1,200, but actual net pay after reconciliation is $1,300.
2. PP26: Pay advance December 18 was $1,200, but actual net pay after reconciliation is $1,450.
3. Employee took the extra $500 pay advance.
4. PP27: Pay advance December 31 was $1,200, but actual net pay after reconciliation is $1,500.
Employee will receive:
1. PP25: $100 = $1,300 net pay - $1,200 advance
PP26: $0 = $1,450 net pay - $1,200 and the $500 extra pay advance = negative $250. This balance will be carried over to PP27.
PP27: $50 = $1,500 net pay - $1,200 advance = $300 and the outstanding $250 is now deducted.
Example 3: Employee took the extra pay advance but was still overpaid
1. PP25: Pay advance December 4 was $1,200, but actual net pay after reconciliation is $1,100.
2. PP26: Pay advance December 18 was $1,200, but actual net pay after reconciliation is $1,100.
3. Employee took the extra $500 pay advance.
4. PP27: Pay advance December 31 was $1,200, but actual net pay after reconciliation is $1,100.
Employee will receive:
1. PP25: $0 ($1,100 net pay - $1,200 advance = negative $100 carried over to PP26)
PP26: $0 ($1,100 net pay - $1,200 advance and the $500 extra pay advance and the $100 carried over from PP26 = negative $700 to be carried over to PP27)
PP27: $0 ($1,100 net pay - $1,200 advance and the negative $700 carried over from PP26 = $800 net overpayments)
Overpayments will be recovered from employees at a later date. Further information will be provided regarding the process for reconciling overpayments.
Where can I find my pay advices (stub)?
Unfortunately, pay advices will remain unavailable until PeopleSoft is fully accessible. We are currently working on a solution for this, whether you view pay advices through e-pay or prefer a paper version.
What about AV differential payments?
AV differential payments are complex adjustments made at the end of each year. Because of the system outage, our priority was to get the regular pay systems back up and running and the regular pay processed as quickly as possible. Calculating and adjusting AV differential payments would have delayed the processing of regular pay. AV differential will be addressed as soon as possible after these adjustments have been made.
What about EBP or Flex Time lump sum payments?
EBP or Flex Time lump sums will be processed with the Pay Period 27 reconciliation.
Questions
If you have any questions regarding your reconciliation, please contact @email.